Spring Conference Health & Safety

LeadingAge Indiana and the Indiana Assisted Living Association are thrilled to welcome you to the 2021 Spring Conference and Trade Show! We are excited to have an opportunity to gather together, learn, and celebrate the incredible work you have performed over the past year.

 

 At the Spring Conference & Trade Show, the health and safety of each attendee is LeadingAge Indiana and INALA's priority. We are working closely with the Indiana Convention Center (ICC), the Conrad Indianapolis, and all event vendors to create a safe conference environment. Please read below to learn more about the guidelines and practices of the ICC, the Conrad Indianapolis, and LeadingAge Indiana. 

Attendee Responsibilities


  • All attendees are required to complete and submit a symptom screening checklist before each day of the conference to confirm that you are not experiencing symptoms of COVID-19. Checklists will be provided by LeadingAge Indiana.
  • All attendees will be required to enter and exit the event through pre-designated doors at the Convention Center. Entrance information will be provided to attendees in advance of the Conference.
  • All attendees are expected to follow the posted signage for one-way aisles, and to practice physical distancing while at the Conference.
  • All attendees are required to wear a face mask at all related Conference events. Masks may only be removed while seated to eat and drink.
  • All attendees must pre-register for the education sessions they would like to attend. Room capacities will be enforced for each education session.
  • Attendees who fall into the following categories should not attend the event:
    • Individuals who currently or within the last 14 days have experienced symptoms associated with COVID-19
    • Individuals who have been exposed directly to COVID-19 or have tested positive to COVID-19 and have not yet been cleared as non-contagious
By attending, each individual is agreeing to follow the guidelines and recommendations of LeadingAge Indiana, the Indiana Convention Center, the Conrad Indianapolis, and any local/state/federal guidelines to contribute to a safe event. Further, by attending, each individual acknowledges and understands that while preventative measures are being put in place to reduce the chance of spread of COVID-19, LeadingAge Indiana and INALA cannot guarantee that individuals in attendance at the Conference will not become infected with COVID-19 , and therefore each attendee expressly acknowledges and agrees that LeadingAge Indiana and INALA will not be held legally responsible for any COVID-19 related injuries or losses.




LeadingAge Indiana


In partnership with the Indiana Convention Center, LeadingAge Indiana will be providing:

  • Hand Sanitizer available throughout the Conference spaces.
  • Symptom Screening checklists sent to all Conference attendees in advance of the event.
  • Responsible Food and Beverage and Seating Arrangements in meeting spaces (the Indiana Convention Center is currently operating at a reduced capacity, and meeting spaces will be limited to what each can safely accommodate)
  • Appropriate signage to reinforce physical distancing, one-way aisles in the trade show hall, and other safety reminders.
  • LeadingAge Indiana Staff and Volunteers will be on site to help direct attendees and answer questions




Indiana Convention Center


The Indiana Convention Center & Lucas Oil Stadium is now open for events that comply with our social distancing and safety standards and the guidance of the state and local health departments. We are hard at work to ensure the cleanliness of our facilities and health of our employees and visitors. Here are some of the changes you can expect:

  • Health department approval and input required for large events
  • Temperature and health screenings
  • Face coverings in common areas and event spaces
  • Built-in six-foot physical distancing measures for floor plans, seating areas, and crowd management
  • Limited and designated entry and exit doors
  • One-way travel markers in hallways and corridors
  • Additional hand-sanitizing stations
  • 24/7 air circulation and hospital-grade air filters
  • Plexiglass shields at all service areas
  • Modified food service policies, including cashless and touchless point of sale, in subsequent stages (when allowed)
  • Enhanced training on COVID-19 related practices and protocols for all staff




Conrad Indianapolis


Hilton has developed EventReady with CleanStay, a global meetings and events program designed to create event experiences that are clean, flexible, safe and socially responsible. EventReady will provide curated solutions with creative food and beverage, thoughtful technology resources, elevated standards and practices with redesigned spaces for physical distancing, and reimagined ways to meet and gather. The goal is to create a safe and comfortable environment for event planners and their attendees.
HILTON EVENTREADY WITH CLEANSTAY KEY FEATURES: CleanStay Standards
• Hilton CleanStay Standards provide elevated cleanliness and sanitation across the entire attendee journey. A cleaning protocol checklist is completed to verify an event space is sanitized and disinfected thirty minutes prior to event start.
• Hilton CleanStay Event Room Seal is applied once the room is properly cleaned, set and EventReady.
• Sanitizing Stations will have prominence in primary entryways as well as key high traffic areas including inside and outside event space(s), meal and beverage service areas, public restrooms and congregating areas.
• Vendor compliance to all standards and floor plans submitted to hotel for approval in advance of event.

Safe and Socially Responsible
• Respecting physical distancing with creative and customized event sets and meal services.
• Inspiring food and beverage menus: thoughtfully served, timely and flexible. Meals, services and operational procedures adhering to physical distancing regional regulations, amplified hygiene & sanitation requirements, additional space to accommodate attendee flow.
• Industry leading contactless check in and check out with Digital Key at more than 4,700 properties globally.
• Environmental impact solutions measured by LightStay , Hilton’s award winning corporate responsibility measurement platform.
• Community service experiences to support and uplift the local community.